Return
to Main PageCONSTITUTION
OF CHINESE CULTURE CLUB AT
PITTSBURG
STATE UNIVERSITY
ARTICLE
I. NAME AND PURPOSE
Section
1.
Name
The
name of this organization established by this constitution shall be the Chinese
Culture Club, hereby referred to as the "CCC"
Section
2.
Purpose
The
purpose of this organization shall be:
a.
To promote Chinese culture, custom and tradition.
b.
To promote the friendship, harmony and cultural exchange between the Chinese and
the American students at Pittsburg State University, as well as the Pittsburg
Community at large.
ARTICLE II. MEMBERSHIP
Section
1.
Non-discrimination Statement
Membership
in this organization shall be without regard to race, color, religion, creed,
sex, sexual orientation, national origin, handicap, age, marital status, veteran
status, political belief, or affiliation, or membership or non-membership in any
organization.
Section
2. Requirements
for Membership
a.
A voting member shall he concerned and interested in the Chinese culture, custom
and tradition.
b.
Members may be proposed by any other club member. Such a proposal must be
accompanied with a completed application for membership.
c.
He/She is willing to sign a statement indicating an agreement to abide by the
provisions of the constitution and bylaws of the organization.
d.
Non-student member is offered on a by-invitation-only basis, and shall not
excess a 1/3 of the total amount of members.
e.
Voting members shall consist of all members who:
f.
Non-student members are not allowed to vote on any matters regarding the
association body.
g.
Each regular member is expected to serve the organization on request from the
executive committee.
Section
3.
Removal of Members
a.
Grounds for removal of members include:
1.
Violation of University Policy.
2.
Violation of the PSU code of student life.
3.
Attempt to harm/hurt the association in any sense
b.
A member may be removed by the following process:
1.
Petition submitted to the President. Such a petition must contain the signatures
of at least a simple majority of the members. When such a petition is received,
the President shall call a meeting of the organization to decide upon removal.
2.
The grounds for removal, and defense are to be presented at a regular or special
meeting of the organization by the president.
3.
The member in question shall be provided an opportunity to present a defense
either in person or in writing.
4.
A majority vote of members present shall decide on removal with voting not to
occur sooner than 14 days after the presentation of grounds and defense have
been made. There must be a quorum for the vote of removal.
Section
4.
Appeal of Removal of Members
a.
Members may appeal their removal by requesting the President to call a special
meeting of the organization. The President shall notify all members of the
meeting, which is not to occur sooner than 14 days or later than four weeks
after the appeal is received.
b.
The decision to uphold the appeal shall require a majority vote of the members
present at the special meeting.
ARTICLE
III OFFICERS
Section
1.
Elected Officers
The
following executive members shall be elected by the majority of the membership:
the President, Vice-president, Executive Secretary, Treasurer, and Public
Relation Director.
Section
2.
Qualifications for Holding Office
In
order to be eligible to hold an office in the organization, the following
qualifications must be met:
a.
The candidate must be a student member of the organization.
b.
The candidate must have held membership in the organization for at least three
months.
Section
3. Elections
a.
The officers of the organization shall be elected for a term of a semester.
b.
There will be no restrictions placed on the number of offices a person may hold.
c.
Elections will be held in May and December of each year.
d.
Election to office will be by a simple majority of the members present.
e.
All the member has to agree on the result of the election for officers.
f.
All the officers can be renew their term of officer.
Section
4.
Duties of the Officers
a.
The President shall be responsible for executing both external and internal
affairs, scheduling of the activities and functions of the organization,
coordination between the officers, the Student Government Committees and the
organization, and other organizations. He/she shall run the organization on a
function-to-function basis. He/She shall appoint, special committees as deemed
necessary.
In
case of emergency, he/she may call a special meeting of his/her executive
committees to settle problems.
b.
The Vice-President shall assist the President in coordinating any external or
internal organization's affairs, as well as organization's events and
activities. He/She shall assume the duty of the President in carrying out the
normal functioning of the organization in the absence of the President. The
Executive Secretary shall take minutes of each meeting and be responsible for
the deliverance of official messages to members. He/she shall be responsible for
all the secretarial works of the organization.
c.
The Treasurer shall give financial insights during the decision making process
of the organization. He/she shall keep all financial records of the
organization, submit financial reports to the members, prepare all budget
requests for funds, billings, and submit financial records for an annual audit
to the Coordinator of Student Organizations at the end of the Spring Semester.
d.
The Public Relation Director shall maintain a good relationship between the
organization and the UND students as well as the community at large. He/she
shall be in charge of communications with other organizations and informing the
general public about the organization and activities. He/she shall work together
with the Social Director in organizing activities and functions.
(*)
Management by objective and teamwork are the key managerial policies of the
organization. Coordination between the officers is a 'must' in running the
organization effectively.
Section
5.
Removal of Officers
a.
Grounds for removal of an officer include:
1.
Violation of University Policy.
2.
Violation of the P.S.U. Code of Student Life.
3.
Failure to perform the duties of the office are set forth in the constitution,
and bylaws of the organization.
4.
Attempt to harm/hurt the organization in any sense
b.
An officer may be removed by the following process:
1.
A petition to remove the officer in question must be submitted to another
officer. Such a petition must contain the signatures of 2/3 of the members of
the organization. When such a petition is received, the officer should call a
meeting of the organization to decide upon removal.
2.
The grounds for removal are to be presented at a meeting of the organization by
another officer.
3.
The officer in question shall be provided an opportunity to present a defense
either in person or in writing. A 2/3 majority vote of the members present, or,
simple majority vote of the entire membership (whichever is greater), is
necessary to remove the officer in question. There must be a quorum for the vote
of removal. Voting or removal shall not occur sooner than 7 days after the
presentation of grounds and defense have been made.
Section
6. Appeal
of Removal of Officer
a.
An officer may appeal his/her removal within 14 days of the vote for removal by
requesting a special meeting of the organization. The President, or
Vice-President if the President is the officer being removed, shall notify all
members of this meeting which is not to occur sooner than 7 days or later than
four weeks after the appeal is received.
b.
The decision to uphold the appeal shall require a 2/3 majority vote of
the members present at the special meeting.
Section
7.
Changes in Officers
All
changes in officers or mailing addresses shall be submitted to the Coordinator
of Student Organizations within two weeks of such a change.
ARTICLE
IV ADVISOR
Section
1.
Advisor selection
a.
The advisor to this organization must be a member of the P.S.U. faculty or
staff.
b.
The new organization advisor might be invited by a 2/3 majority vote each year
at the time of regular organization elections.
Section
2.
Role of the Advisor
a.
The Advisor must co-sign all financial transactions of the organization.
b.
The Advisor shall assist the officers and the members in accomplishing the
purpose of the organization.
c.
The Advisor shall regularly review the financial records of the organization and
forward mailings to the appropriate officers.
ARTICLE
V MEETING
Section
1.
Meetings
Business
meetings of the organization shall be called by the President at least once a
semester during the academic year.
Section
2.
Special Meetings
a.
Special meeting may be called by the President upon 7 days notice to the
members.
b.
The President shall call a special meeting when requested by 1/2 of the voting
membership.
ARTICLE
VI FINANCIAL
STRUCTURE
Section
1.
Financial Structure
a.
The Chinese Culture Club is a non-profit organization.
b.
The funds might be generated from donations and funds raising activities.
Section
2.
University Account
a.
All funds must be deposited and maintained in a bank account.
b.
The financial records/ledger must be submitted for an annual audit to the
Coordinator of Student Organizations at the end of each spring semester.
c.
The President and the Treasurer shall be authorized to sign all vouchers dealing
with organization funds.
d.
The Advisor of the organization must co-sign all financial transactions of the
organization.
ARTICLE
VII EXECUTIVE
COMMITTEE STRUCTURE
Section
1.
Responsibility
Management
of this organization shall be vested in an Executive Committee responsible to
the entire membership to uphold this constitution.
Section
2. Membership
The
President, Vice-President, Executive Secretary, Treasurer, and Public Relation
Director shall constitute the executive committee.
Section
3. Meetings
The
Executive Committee shall be meet at least twice a month to organize and plan
future activities.
ARTICLE
VIII BY-LAWS
Section
1.
Provision for Bylaws
a.
The organization may approve bylaws for the specific operation of the
organization.
b.
No bylaw shall be adopted that is contrary to the provisions of this
constitution.
Section
2.
Vote Requested
a.
The organization may adopt, amend, or rescind any bylaw by a simple majority
vote of the membership.
b.
Proposed bylaws may be voted upon at the same meeting at which they are
proposed.
ARTICLE
IX AMENDMENTS
Section
1.
Ratification
Ratification
of an amendment to this constitution shall require a 2/3 vote of the members
present at a regular scheduled business meeting or special meeting of the
organization. A proposed amendment may be voted upon at the same meeting at
which it is proposed.
Section 2. Approval by Student Policy Committee