Registrar's Office

Debbie Greve, Registrar
Room:  103 Russ Hall
Telephone:  620-235-4200
Fax:  620-235-4015
e-mail:  registrar@pittstate.edu
http://www.pittstate.edu/office/registrar/

   The Registrar's Office, 103 Russ Hall, maintains the official student records of Pittsburg State University. Technical questions concerning enrollments, degree requirements, academic regulations, or transcript evalua­tions should be asked of the Registrar, Assistant Registrar for Degree Checking or Assistant Registrar for Transcript Analysis.

   The Registrar's Office is responsible for maintaining correct records of student enrollments. Students wishing to obtain official transcripts or to verify their proper enroll­ments should see the Regis­trar. Changes in enrollments are initiated in the Registrar's Office or on the Web-based enrollment system.

   The Registrar's Office processes attendance verification forms for employers, Social Security, and other agencies.

   Early enrollments are coordinated by the Registrar's Office as are the regular enrollment periods at the begin­ning of each semester or summer session. The Registrar's Office assesses the fees of each student.

Degree Checking

Janet Hoyer, Assistant Registrar
Room:  102 Russ Hall
Telephone:  620-235-4211
e-mail:  jhoyer@pittstate.edu

   When a student attains 85 semester hours of credit (includ­ing current enrollment), the student should apply for an official degree check in the Degree Checking Office. Written application must be made for the degree on an approved form in the Registrar's Office, Degree Checking Section. The student's permanent record and current enrollment will be examined in detail to assess progress toward the degree objective. A letter is written to the student following the record analysis outlining specific requirements which must be met before a degree may be granted. A copy of this letter is sent to the student's advisor.

   A Web-based degree audit can be run for undergrad­uates through their advisors at the time of early enrollment each semester.  The degree audit lists all require­ments to be met for the degree, major and minor as selected by the student.  It will be indicated on the degree audit when an official degree check application must be made.  The degree audit is also available through the on line Web-based enrollment system.

Transcript Analyst

Barbara Van Becelaere, Assistant Registrar
Room 103 Russ Hall
Telephone:  620-235-4253
Fax: 620-235-4015
e-mail:  bmvan-be@pittstate.edu

   PSU accepts transfer credits from regionally accredited community colleges, technical colleges and universities.  Transcript evaluation is a component of the application process and a transcript from each institution that a student has attended should be submitted upon application.  A transcript evaluation will be mailed to the student listing the PSU course equivalents and how those courses apply to general education.

• Acceptance of transfer credit toward major degree requirements is at the discretion of each major department. 
• CLEP and AP credit are considered transfer credit and application to the student’s transcript requires an official transcript from College Board. 
• Courses transferred from other 4 year institutions will be designated as lower or upper division according to the original institutions numbering system.
• Courses retain the credit hour value taken at the original institution except for the adjustment of courses taken at an institution that operates on the quarter hour system.
• International transcripts must be in English and accompanied by course descriptions in English.
• PSU reserves the right to decide the applicability of transfer course work to the degree program.

Transfer Articulation

   Students transferring to PSU with an Associate of Arts or an Associate of Science may meet general education requirements through one of two options, transfer articulation or by completing the general education courses as listed in the catalog.  Eligible students may choose the method best suited to their program.

   Eligibility for transfer articulation is major dependent and subject to meeting the criteria set by the Kansas Board of Regents.

Veterans' Services

Sherry Roberts, Coordinator
Room:  103 Russ Hall
Telephone:  620-235-4202
e-mail:  slrobert@pittstate.edu

   The Veteran's Certifying Official, located in the Registrar’s Office, assists veterans, spouses, and dependents who may be eligible for veteran’s benefits under the Montgomery GI Bill and Vocational Rehabilitation and Employment programs. The certifying official assists in completing applications and provides certification of enrollment to the Veteran’s Administration. The university is approved for veterans training by the Kansas Veterans Commission.

   In order to qualify for full payments benefits, an undergraduate veteran or dependent must carry a minimum of 12 hours of credit per semester. Graduate students qualify for full payments by carrying nine hours of credit per semester. Pay rates for summer are dependent upon both number of credit hours and length of class.